| Date |
Saturday, December 12, 2015 |
| Location |
Bradley University
Renaissance Coliseum
1500 W. Main Street
Peoria, IL 61525
|
|
Doors Open |
8AM |
| Opening Ceremony | 9AM |
| Closing Ceremony | 4 PM |
|
Food availability |
Food available in the Student Center and in the Renaissance Coliseum. |
| Parking instructions & Building entrance | |
| Tournament Coordinator Contact Name | Asit Patel and Prasad Parupalli |
| Tournament Coordinator email and telephone |
Patel_Asit_R@cat.com paruppv@hotmail.com ;309-675-5313 |
This event has been put together with the kids in mind. They will be occupied by something nearly every minute of the day. The judges will engage the kids with questions and will strive to make this a positive experience for all. Some teams will move on to the State event, some teams will get awards, some teams may see their robot crash and burn, but all will be treated like winners.
Most of the event will take place in the gym and classrooms. Team robotic performance matches will be in the gym, with seating for spectators, though most everyone crowds around the tables for a closer view. One pair of tables will be used for tournament play. Each team will have the opportunity to play a total of four rounds (two at each table). Practice tables will be in assigned classrooms.
Robot Design, Research Presentation and Core Values judging will run concurrently during the Performance rounds. All judging will be held in rooms away from all the noise and excitement going on in the arena. Please keep track of when and where you are supposed to be. We would like you to be waiting outside of the room for your presentation at least 5 minutes prior to your start time. Please be quiet while waiting because another team may be presenting. Rooms will be clearly marked with signs, and you will receive a schedule when you register upon arriving. There will be queuing managers to help teams keep track of where they’re supposed to be, but ultimately it is the team’s responsibility to be on time.
There will be a short break at the end of the tournament while the refs and judges deliberate on final scores and judging sheets. Gather your team and find seats for the closing ceremony in the arena.
Most importantly, bring a good sense of humor. This tournament is put on entirely by volunteers. Show them your support and appreciation for what they have put together for you. Check your worries and egos at the door. Have fun!
Parking is available in the Bradley University Main Street Parking Deck west of the Renaissance Coliseum. You may pull up in front of the Renaissance Coliseum temporarily, to drop off and unload, but please don’t stay there too long as other cars may be also waiting to drop off.
Once you have unloaded and parked your vehicle, coaches should head for the registration table in the Renaissance Coliseum lobby. There we will collect Team Roster and Team Information Sheets, you will then receive a tournament packet containing the day’s schedule, your pre-ordered t-shirts and any last minute instructions.
Teams will be assigned to a pre-designated classroom that they will use as their pit area. After registration, you and your team can setup in your pit area and get settled in. your team number will be placed on the classroom (pit) door. Do not move, remove or cover it up, the judges and runners need this to help them find your team during the day.
Consent Release Forms
Each team needs to bring print out of your Team Roster from “Student Team Member Summary” page in TIMS showing the roster of registered team members, FIRST Consent and Release form status and date completed. To print the Team Roster, access the Team Roster using the View button from the Team Summary Page in TIMS. Click the Printable Team Roster button.
(NO EXCEPTIONS – Participation is contingent on receiving this information). These will be collected at check in BEFORE you receive your packet.
Team Information Sheet
The Judges see so many kids/teams during the course of the day. This sheet was designed to help them identify and remember everyone as well as some of their key points. The information sheet is a PDF form (Separate attachment) that should be filled out electronically. Please print out 4 color copies to bring with to the tournament and hand in when you check in.
This schedule is subject to change, but should give you an approximate idea of how the day will progress.
|
8:00 – 8:40 |
* Registration |
|
8:40 |
Coaches Meeting |
|
9:00 – 9:25 |
Opening Ceremonies |
|
9:40 – Lunch |
Performance Rounds / Judging Sessions |
|
11:50-12:20 |
** Lunch |
|
Lunch – 3:25 |
Performance Rounds / Judging Sessions |
|
3:25 – 3:55 |
Score Tallying |
|
3:55 – 4:25 |
Awards & Closing Ceremonies |
|
4:25 – 5:00 |
Tournament Break-down and Clean up |
** Concession stands will be open on the Concourse Level of the Coliseum with the option for buying sacked lunch.
Some food (hot dogs, snacks, beverages) is available for sale at the Concession stands on the Concourse Level of the Coliseum with the option for buying sacked lunch. You may bring in your own food or order from many restaurant in the Campus Town area but it must be eaten on the Concourse Level of the Coliseum or outside. Preordering your lunch is highly recommended to avoid long wait times during the lunch time. Food and drinks are not allowed anywhere else in the building except Concourse Level of the Coliseum.
* Note that peanut products may be present in the concession stand.
Tournament T-Shirt
|
We will no longer have a supply of t-shirts available for sale at the qualifiers. Lightweight, Classic fit, TearAway label, Double-needle sleeve and bottom hem
Oranaments will be for sale for $7 each at the qualifying tournament. Ornaments make a great coaches gift with signatures from team members! See below for the image. |
 |
Please observe the following rules:
It will happen… someone will drop their robot and watch the parts explode in a million directions. It’s not pretty. You might consider a plastic container for carrying your robot during the event. If it drops you have a better chance of collecting all of the parts and re-assembling it.
The pit is the area where teams can come between performance rounds, judging, etc. Like an auto race, the teams come here to tune up their robots, exchange parts, etc. Each team will have a table, chairs, and some space. Limited power outlets will be available near the pit areas. We will need to share outlets. You can bring your computer, robot, kit, and other assorted goodies. There may not be a lot of room to “hang out” in the pit area, but there will be plenty of seating in the main competition to come and watch other teams compete.
Practice tables are for testing your robots and making last minute changes. Teams need to limit their time to 5 minutes and then letting another team use the table to respect the needs of others.
The practice tables should run similar to that of the performance rounds. No more than two students should be allowed up at the practice table. All other team members should stand back. This helps us keep track of valuable pieces.
Practice tables, as well as the competition tables make use of challenge kits that are generously donated for the day. Please respect the property and take care of the challenge pieces as if they were your own.
NO OPEN FOOD OR DRINKS ALLOWED IN THE ARENA.
Official FLL rules for tournament play along with commonly asked questions and answers are located at:
http://firstlegoleague.org/challenge/2015trashtrek
Team members at the table will have a brief time to inspect the playing surface and prepare your robot for tournament play. Coaches and Students should not touch any table elements. If you think something is improperly setup on the table, the student should notify the referee immediately so that it may be corrected.
Team members must not touch the competition table during performance runs.
The score is determined at the END of the match, based on the condition of the field at that time only. This means that points won’t be awarded for successful missions that the robot accidentally trashes before the match ends.
The top few teams will advance to the State Tournament based of an equal weighting of the following categories, plus finish in the top 50% of the Robot Performance Scoring.
About 25% of the teams will advance from each of the Qualifier Tournaments to the State Tournament in January 2015.
