| Date |
Sunday, December 13, 2015 |
| Location |
ITW David Speer Academy
5321 W. Grand Ave. Chicago, IL 60639 |
|
Doors Open |
8AM |
| Opening Ceremony | 9AM |
| Closing Ceremony | 4:30-4:30PM |
|
Food availability |
11:30AM-12:30PM |
| Parking instructions & Building entrance |
|
| Tournament Coordinator Contact Name | Jay Kinzie |
| Tournament Coordinator email and telephone | jaykinzie@gmail.com |
The event will take place in the gym, cafeteria, commons area, and classrooms. The robot matches will be held in the gym, with plenty of seating available in the bleachers for spectators. Each team will play a total of four scored matches. Team work areas and practice tables will also be located in the gym. T-shirt sales and activities will be held in the commons area, and the private team judging sessions will take place within nearby classrooms.
Judging sessions will begin immediately following the opening ceremonies, while the competition robot matches will begin at 10:00am. This schedule aims to allow judges more time to deliberate on the team’s judging session scores, while reducing the downtime between robot matches and the awards ceremony. Limited lunch items will be available for on-site purchase in the cafeteria. Teams may also bring their own food or purchase food from nearby restaurants.
Parking is available and will be marked with visible signs. Team coaches & parents may pull up in the circle drive near the door temporarily to drop off and unload large items, but may not park there for extended periods of time.
After parking, coaches can check in their teams at the registration table located just inside the main entrance doors. Check-in volunteers will collect Consent Forms and Team Information Sheets and provide each team with a tournament packet containing the day’s schedule, pre-ordered t-shirts, and any last minute instructions.
Teams will be assigned to a pre-designated area in the cafeteria that they will use as their pit area. After registration, team members may meet with the rest of their team in the pit area and begin setting up any decorations.
Consent Release Forms
Each team needs to bring a printed team roster indicating the completion of online consent and any additional signed Consent Release forms for each student, coach and volunteer attending the event. (NO EXCEPTIONS – Participation is contingent on filled out and signed forms before the opening ceremonies). These will be collected at check in BEFORE you receive your packet.
Team Information Sheet
The team information sheet aids judges with details pertaining to the uniqueness of your team’s characteristics. The information sheet is available in PDF form (Separate attachment) which should be filled out electronically prior to arriving at the event. Please print out 4 color copies to bring to the tournament at check in.
This schedule is subject to change, but should give you an approximate idea of how the day will progress.
|
8:00 – 8:40 |
* Registration |
|
8:45 |
Coaches Meeting |
|
9:00 – 9:25 |
Opening Ceremonies |
|
9:40 – Lunch |
Performance Rounds / Judging Sessions |
|
11:30-12:30 |
** Lunch |
|
|
|
|
12:30– 3:15 |
Robot Matches & Judging Sessions |
|
3:15 – 3:30 |
Score Tallying |
|
3:30 – 4:00 |
Awards & Closing Ceremonies |
|
4:00– 5:00 |
Tournament Break-down and Clean up |
* Coffee and donuts will be sold during registration.
** Overall public food services will be available from 11:30-1:00.
Each team will eat in the cafeteria. Although there will be some food available for sale, (e.g., pizza, beverages, candy, snacks) teams can preorder their lunch and have it waiting for them at their table to help avoid waiting in line. Preordering is highly recommended. A preorder form will be available at a date closer to the event. The deadline for order forms and payment is Monday, December 8, 2014. No late preorders will be accepted.
Food and drinks are not allowed anywhere else in the building except in the cafeteria. You may bring in your own food but it must be eaten in the cafeteria at your designated time. Proceeds from food sales help pay for our local tournament and fund the FIRST robotics programs, so please fulfill your hunger with generosity.
* Note that we will make our best effort to provide a peanut-free environment in the products served at the event; however, the content of external food brought in by team members remains beyond our control.
Tounament T-Shirt
|
We will no longer have a supply of t-shirts available for sale at the qualifiers. Lightweight, Classic fit, TearAway label, Double-needle sleeve and bottom hem
Oranaments will be for sale for $7 each at the qualifying tournament. Ornaments make a great coaches gift with signatures from team members! See below for the image. |
 |
Please observe the following rules:
It will happen… someone will drop their robot and watch the parts explode in a million directions. It’s not pretty. You might consider a plastic container for carrying your robot during the event. If it drops you have a better chance of collecting all of the parts and re-assembling it.
The pit is the area where teams can come between performance rounds, judging, etc. Like an auto race, the teams come here to tune up their robots, exchange parts, etc. Each team will have a table, chairs, and some space. Limited power outlets will be available near the pit areas. We will need to share outlets. You can bring your computer, robot, kit, and other assorted goodies. There may not be a lot of room to “hang out” in the pit area, but there will be plenty of seating in the main competition to come and watch other teams compete.
Practice tables are for testing your robots and making last minute changes. Teams need to limit their time to 5 minutes and then letting another team use the table to respect the needs of others.
The practice tables should run similar to that of the performance rounds. No more than two students should be allowed up at the practice table. All other team members should stand back. This helps us keep track of valuable pieces.
Practice tables, as well as the competition tables make use of challenge kits that are generously donated for the day. Please respect the property and take care of the challenge pieces as if they were your own.
NO OPEN FOOD OR DRINKS ALLOWED IN CLASSROOMS OR GYM.
Official FLL rules for tournament play along with commonly asked questions and answers are located at:
http://firstlegoleague.org/challenge/2015trashtrek
Team members at the table will have a brief time to inspect the playing surface and prepare your robot for tournament play. Coaches and Students should not touch any table elements. If you think something is improperly setup on the table, the student should notify the referee immediately so that it may be corrected.
Team members must not touch the competition table during performance runs.
The score is determined at the END of the match, based on the condition of the field at that time only. This means that points won’t be awarded for successful missions that the robot accidentally trashes before the match ends.
The top few teams will advance to the State Tournament based of an equal weighting of the following categories, plus finish in the top 48% of the Robot Performance Scoring.
About 25% of the teams will advance from each of the Qualifier Tournaments to the State Tournament in January 2015.
