Sunday, December 4, 2016


 Lincoln Land Community College

5250 Shepherd Rd.

Springfield, IL 62703

 Doors Open

 Opening Ceremony  9AM
 Closing Ceremony  3:30-4:00PM

 Food availability

 Parking instructions & Building entrance




Tournament Coordinator Contact Name  
 Tournament Coordinator email and telephone  



Event Overview

Welcome to the capital city Springfield FLL Qualifying Tournament! This event is a day for kids to celebrate engineering research and robotics, and to share their accomplishments with the community. Robot matches and team judging sessions will take place throughout the day. Volunteers from Springfield and across central Illinois will help judge the teams’ technical and creative abilities to determine award winners and select teams to advance to the state competition event held in January. No matter what the outcome, all participants will be rewarded for their hard work and enthusiasm towards learning engineering principles.

The event will take place in the Sacred Heart-Griffin H.S. gym, cafeteria, commons area, and classrooms. The robot matches will be held in the gym, with plenty of seating available in the bleachers for spectators. Each team will play a total of four scored matches. Practice tables will also be located in the gym so teams can test their robots under similar lighting conditions. Team work areas will be located in the cafeteria, and team judging sessions will take place within nearby classrooms. Judging sessions and robot matches will begin following the opening ceremonies. Limited lunch items will be available for pre-order or on-site purchase in the cafeteria. Teams may also bring their own food or purchase food from nearby restaurants.

 What to do when your team arrives

Parking is available directly across the street from the main school entrance on West Washington St., and will be marked with visible signs. Team coaches & parents may pull up in the circle drive near the door temporarily to drop off and unload large items, but may not park there for extended periods of time.

After parking, coaches can check in their teams at the registration table located just inside the main entrance doors. Check-in volunteers will collect Consent Forms and Team Information Sheets and provide each team with a tournament packet containing the day’s schedule, pre-ordered t-shirts, and any last minute instructions.

Teams will be assigned to a pre-designated area in the cafeteria that they will use as their pit area. After registration, team members may meet with the rest of their team in the pit area and begin setting up any decorations. Each pit area will be provided with a table and chairs. The team will also use this area for lunch.

Consent Release Forms

Each team needs to bring a printed team roster indicating the completion of online consent and any additional signed Consent Release forms for each student, coach and volunteer attending the event.  (NO EXCEPTIONS – Participation is contingent on filled out and signed forms before the opening ceremonies). These will be collected at check in BEFORE you receive your packet.

 Team Information Sheet

The team information sheet aids judges with details pertaining to the uniqueness of your team’s characteristics. The information sheet is available in PDF form (Separate attachment) which should be filled out electronically prior to arriving at the event. Please print out 4 color copies to bring to the tournament at check in.

Schedule of the Day

This schedule is subject to change, but should give you an approximate idea of how the day will progress.

8:00 – 8:40

* Registration


Coaches Meeting

9:00 – 9:25

Opening Ceremonies

9:40 – Lunch

Performance Rounds / Judging Sessions


** Lunch 



12:30– 3:15

Robot Matches & Judging Sessions

3:15 – 3:30

Score Tallying

3:30 – 4:00

Awards & Closing Ceremonies

4:00– 5:00

Tournament Break-down and Clean up

* Coffee and donuts will be sold during registration.

 ** Overall public food services will be available from 11:30-1:00.

Lunch Break

Each team will eat at the table provided in their designated pit area. Although there will be some food available for sale, (e.g., pizza, beverages, snacks) teams can preorder their lunch to help avoid waiting in line. Preordering is highly recommended. A preorder form will be available at a date closer to the event. Food and drinks are not allowed anywhere else in the building except in the cafeteria. You may bring in your own food but it must be eaten in the cafeteria at your designated time. Proceeds from food sales help pay for our local tournament and fund FIRST robotics programs, so please fulfill your hunger with generosity.

Note: we aim to provide a peanut-free environment in the products served at the event; however, the content of external food brought in by team members remains beyond our control.


 Tounament T-Shirt

We will no longer have a supply of t-shirts available for sale at the qualifiers.

We have created a t-shirt that is now being offered for sale for $19.99 at Merch by Amazon at this link: http://www.amazon.com/gp/product/B017JPVIEA?ref_=pe_2196150_146773810. The shirts will be delivered directly to you from Amazon.

We are excited to offer teams a choice of 5 shirt colors and a full range of sizes. We hope you will find the new process easy to use and enjoy the flexibility of this new process. FIRST Illinois Robotics, the non-profit organization that delivers the FLL program in Illinois, will receive a portion of the proceeds from the sale of every t-shirt. 

Please pass this link along to team members and families who may be interested in having a shirt to show their enthusiasm at our events.

Lightweight, Classic fit, TearAway label, Double-needle sleeve and bottom hem

  • 4.5 oz 100% Combed Ringspun Cotton, machine wash cold with like colors, dry low heat

 Oranaments will be for sale for $7 each at the qualifying tournament.  Ornaments make a great coaches gift with signatures from team members!  See below for the image.

2015 Trash Trek TShirt 

Tournament Ornament:


2015 Trash Trek Ornament

Site Rules for the Day

Please observe the following rules:

  • Please clean up your pit area after the tournament.
  • DO NOT wander the building! Everyone must stay within the competition area (limited to the competition rooms, pits, presentation rooms, and the hallway connecting those).

Transporting your robot during the event

It will happen… someone will drop their robot and watch the parts explode in a million directions. It’s not pretty. You might consider a plastic container for carrying your robot during the event. If it drops you have a better chance of collecting all of the parts and re-assembling it.

Pit Area and Practice Table Information

The pit is the area where teams can come between performance rounds, judging, etc. Like an auto race, the teams come here to tune up their robots, exchange parts, etc. Each team will have a table, chairs, and some space. Limited power outlets will be available near the pit areas.  We will need to share outlets. You can bring your computer, robot, kit, and other assorted goodies. There may not be a lot of room to “hang out” in the pit area, but there will be plenty of seating in the main competition to come and watch other teams compete. 

Practice tables are for testing your robots and making last minute changes. Teams need to limit their time to 5 minutes and then letting another team use the table to respect the needs of others.

The practice tables should run similar to that of the performance rounds. No more than two students should be allowed up at the practice table. All other team members should stand back. This helps us keep track of valuable pieces.

Practice tables, as well as the competition tables make use of challenge kits that are generously donated for the day. Please respect the property and take care of the challenge pieces as if they were your own.


Rules for Competition Area

Official FLL rules for tournament play along with commonly asked questions and answers are located at:            


Team members at the table will have a brief time to inspect the playing surface and prepare your robot for tournament play. Coaches and Students should not touch any table elements. If you think something is improperly setup on the table, the student should notify the referee immediately so that it may be corrected.

Team members must not touch the competition table during performance runs.

The score is determined at the END of the match, based on the condition of the field at that time only. This means that points won’t be awarded for successful missions that the robot accidentally trashes before the match ends.

Scoring Overview

The top few teams will advance to the State Tournament based of an equal weighting of the following categories, plus finish in the top 50% of the Robot Performance Scoring.

  • Technical Judging
  • Research Presentation Judging
  • Core Values Judging

About 25% of the teams will advance from each of the Qualifier Tournaments to the State Tournament in January 2015. 




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